Open: Monday - Friday 9 AM to 5 PM Eastern
Medical Billing   October 5, 2020


Revenue Cycle Management is a commercial process that uses medical billing software that healthcare facilities use to track patient care from registration and appointment scheduling to the final payment.

In simple terms it is the process of tracking payments for the services rendered at a provider’s office, from the time of scheduling an appointment by the patient to the time of fulfillment of the payment by the payer or the patient themselves. RCM combines business and clinical sides of healthcare by collaborating patient health records, payer information, administrative info and billing info.

The revenue cycle includes all administrative and clinical functions that contribute to management and collection of patient service revenue, according to the Healthcare Financial Management Association.


  • Pre-registration – Collecting Preregistration Information, such as Insurance Coverage, before a patient arrives for Inpatient or outpatient procedures.
  • Registration – Collecting patient information during registration to establish a medical record number and to meet various regulatory, financial and clinical functions.
  • Remittance Processing – Applying or rejecting payments through remittance procedure.
  • Charge Capture – Rendering medical services into billable charges.
  • Claim Submission – Submitting claims of billable fees to insurance companies.
  • Medical Coding – Properly coding diagnostic and procedural codes.
  • Patient Collections – Determining patient responsibilities and collecting payments.
  • Third-Party Follow Up – Collecting payments from third-party insurers.
  • Utilization Review – Examining the necessity of medical services.

Tracking Accounts Receivable –

A facility’s accounts receivable should be monitored and reviewed every day. The system should have a constant flow of claims, with blockages and errors eliminated. Verify that the claims have been received and what amounts are on the aging reports. When a claim has been sitting in the system for 60 days, a direct phone call to the insurance payer is needed to be made. This is done in order to check the status of the claims and date of expected payment.

This verification process is important in order to make sure claims are not forgotten and eventually written off. If informed that the claim has been paid healthcare providers should record the date of payment, check/transaction number as well as the amount paid. If a check was issued, verify the mailing address and whether it was cashed and appeal any claim that was unexpectedly denied.

Check The Network and Insurance Coverage –

Denials are generated due to the fact that there may be a problem with a patient’s insurance benefits. Deductibles, secondary v. primary insurance and copayments can all affect the status of a claim. Missing prior authorizations for the medical procedure or if the health professional is out of network that can also create problems. In addition, always verify the patient demographics and credentialing status of the healthcare provider.

No health professional wants to unexpectedly fall out of network due to an oversight in paperwork. They should monitor their information and status on all of their insurance panels. This includes the Medicaid, Medicare and many others.

Take a look at the provider’s insurance contract –

Many patients, as well as some health professionals, are not aware of the large degree of variances in healthcare practitioners that agreed upon reimbursement rates. Location, medical specialty and the volume of claims can impact the reimbursement rate from insurance providers and the payers.

Health professionals need to know the specific details of their individual insurance payer’s contract. These contracts often explain the coverage policies surrounding prior authorizations, procedures, referrals, etc.

Payer contracts are legal documents and are fully negotiable. Healthcare providers should focus on effectively negotiating their payer contracts in order to maximize net profits. They need to demonstrate the value of their services to insurance plan members.

Have any Questions? Ask us anything. We would love to answer! Let's talk more about
what you want to accomplish with us

Fill out my online form